Executive Administrative Assistant
Company: Hineshouse Property Management and Maintenance
Location: Hinesville
Posted on: May 28, 2023
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Job Description:
About This Position:As our Executive Administrative Assistant,
you'll be assisting the CEO of HHA in developing the Authority into
a Non-Profit Full Service Residential Management and Property
Development Corporation that provides affordable housing for
individuals and families. The position requires on-site attendance
to perform the essential duties and responsibilities of the
assigned property locations. Under general supervision of the CEO,
the Executive Administrative Assistant has considerable
independence and /or judgment within the constraints of current
policies and procedures. The primary duties include:Assisting the
CEO by performing responsible public relations duties through
contacts and associations with commissioners, visitors, vendors,
federal and local officials, and the public.Helping staff and
management in understanding, using, and implementing all HHA /
HPMMS / HHD administrative tasks, duties, and procedures as well as
the use of modern office equipment, computers and software.
Promoting authority mission, vision and participating in the
implementation and audit of the strategic planning
processes.Assisting CEO is preparing for all Board of
Commissioners' meetings, preparing of agendas, contacting
participants and guests, gather data and prepare presentations and
reports as directed. Complete minutes after all meeting for CEO's
review and approval prior to distribution.Providing administrative
and clerical support to the CEO, answering the telephone and
responds to inquiries concerning the activities of the CEO,
receives and reviews incoming correspondence for the CEO and
prompts CEO to review information with short timelines.Developing
and managing a current functional filing system, preparing
correspondence, and completing clerical / administrative duties in
accordance with needs of the authority and CEO.Reviewing any
administrative purchases to ensure budgetary compliance is
maintained and assists CEO in developing annual budgets.Maintaining
current position descriptions in an easily accessible file and
reviewing each position annually with the CEO and the employees to
ensure that all changes are either, added or deleted in a timely
manner.Assisting CEO in developing human resources planning
strategies and actions, posting of all open employment positions,
and researching employee law for CEO when the need arises.Compiling
information for various periodic reports and assists CEO in
developing presentations. Assisting CEO and resident services in
preparing training and planning for commissioners.Plans appointment
schedule for the CEO, makes all travel plans and processes all HR
confidential matters for the CEO and Board of Commissioners.
Ensures that Board Chairperson is kept apprised of CEO travel plans
when she is away from the Authority.Qualifications:Bachelor's
degree in Business Administration or Human Resources with five
years' experience is preferred.5 years of administrative executive
level support experience in working with assisted and / or public
housing.Certified Professional Secretary (CPS) and /or Certified
Administrative Professional (CAP) designation (preferred).Excellent
customer service skills and general understanding of housing
programs, policies and procedures and experience with multifamily
housing management is required.Experience preparing power point
presentations and setting up the equipment for the presentations
including the projector, speakers, screens, sound systems,
flipcharts and / or whiteboards.Ability to establish and maintain
positive working relations, internally and externally of HHA /
HPMMS / HHD and always maintains Confidentiality. Must be bondable
and sign a Non-Disclosure (Confidentiality) Agreement as a
condition of employment.Must be able to show proof of Covid-19
Vaccination Disclaimer:This position description is not a complete
list of duties, responsibilities or working conditions. While this
position description intends to be an accurate reflection of the
job requirements, the Authority reserves the right to modify duties
without notice, and to assign other duties as necessary to
accomplish the goals and tasks of the organization. All
requirements are subject to possible modification and reasonably
accommodate individuals with disabilities. However, some position
requirements may exclude individuals who may pose a direct or
significant risk to the health and safety of themselves, employees
and / or residents. This position description is not an employment
agreement or contract. HHA / HPMMS / HHD does not discriminate in
practices on the basis of race, color, creed, religion, gender,
national origin, age, protected disability, veteran status, sexual
orientation, gender identity, genetic information or any other
characteristic protected by applicable
law.PDN-9907103c-b5fb-4c9c-91a8-e54aed24a8a8
Keywords: Hineshouse Property Management and Maintenance, Savannah , Executive Administrative Assistant, Administration, Clerical , Hinesville, Georgia
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