Executive Administrative Assistant

Company: Hineshouse Property Management and Maintenance
Location: Hinesville
Posted on: May 28, 2023

Job Description:

About This Position:As our Executive Administrative Assistant, you'll be assisting the CEO of HHA in developing the Authority into a Non-Profit Full Service Residential Management and Property Development Corporation that provides affordable housing for individuals and families. The position requires on-site attendance to perform the essential duties and responsibilities of the assigned property locations. Under general supervision of the CEO, the Executive Administrative Assistant has considerable independence and /or judgment within the constraints of current policies and procedures. The primary duties include:Assisting the CEO by performing responsible public relations duties through contacts and associations with commissioners, visitors, vendors, federal and local officials, and the public.Helping staff and management in understanding, using, and implementing all HHA / HPMMS / HHD administrative tasks, duties, and procedures as well as the use of modern office equipment, computers and software. Promoting authority mission, vision and participating in the implementation and audit of the strategic planning processes.Assisting CEO is preparing for all Board of Commissioners' meetings, preparing of agendas, contacting participants and guests, gather data and prepare presentations and reports as directed. Complete minutes after all meeting for CEO's review and approval prior to distribution.Providing administrative and clerical support to the CEO, answering the telephone and responds to inquiries concerning the activities of the CEO, receives and reviews incoming correspondence for the CEO and prompts CEO to review information with short timelines.Developing and managing a current functional filing system, preparing correspondence, and completing clerical / administrative duties in accordance with needs of the authority and CEO.Reviewing any administrative purchases to ensure budgetary compliance is maintained and assists CEO in developing annual budgets.Maintaining current position descriptions in an easily accessible file and reviewing each position annually with the CEO and the employees to ensure that all changes are either, added or deleted in a timely manner.Assisting CEO in developing human resources planning strategies and actions, posting of all open employment positions, and researching employee law for CEO when the need arises.Compiling information for various periodic reports and assists CEO in developing presentations. Assisting CEO and resident services in preparing training and planning for commissioners.Plans appointment schedule for the CEO, makes all travel plans and processes all HR confidential matters for the CEO and Board of Commissioners. Ensures that Board Chairperson is kept apprised of CEO travel plans when she is away from the Authority.Qualifications:Bachelor's degree in Business Administration or Human Resources with five years' experience is preferred.5 years of administrative executive level support experience in working with assisted and / or public housing.Certified Professional Secretary (CPS) and /or Certified Administrative Professional (CAP) designation (preferred).Excellent customer service skills and general understanding of housing programs, policies and procedures and experience with multifamily housing management is required.Experience preparing power point presentations and setting up the equipment for the presentations including the projector, speakers, screens, sound systems, flipcharts and / or whiteboards.Ability to establish and maintain positive working relations, internally and externally of HHA / HPMMS / HHD and always maintains Confidentiality. Must be bondable and sign a Non-Disclosure (Confidentiality) Agreement as a condition of employment.Must be able to show proof of Covid-19 Vaccination Disclaimer:This position description is not a complete list of duties, responsibilities or working conditions. While this position description intends to be an accurate reflection of the job requirements, the Authority reserves the right to modify duties without notice, and to assign other duties as necessary to accomplish the goals and tasks of the organization. All requirements are subject to possible modification and reasonably accommodate individuals with disabilities. However, some position requirements may exclude individuals who may pose a direct or significant risk to the health and safety of themselves, employees and / or residents. This position description is not an employment agreement or contract. HHA / HPMMS / HHD does not discriminate in practices on the basis of race, color, creed, religion, gender, national origin, age, protected disability, veteran status, sexual orientation, gender identity, genetic information or any other characteristic protected by applicable law.PDN-9907103c-b5fb-4c9c-91a8-e54aed24a8a8

Keywords: Hineshouse Property Management and Maintenance, Savannah , Executive Administrative Assistant, Administration, Clerical , Hinesville, Georgia