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Office Manager

Company: Savannah-Chatham County Schools
Location: Savannah
Posted on: May 28, 2023

Job Description:

PRIMARY FUNCTION: This position is responsible for ensuring that the administrative operations of the department are efficient, orderly, and focused on providing service to our customers and vendors.
REPORTS TO: Deputy Superintendent of Teaching and Learning
High school diploma or equivalent
Two years of post-secondary training from an accredited school
Experience, Skill, and Certification:

  • At least five years of administrative work experience
  • Demonstrable knowledge of common office procedures and practices; knowledge of various computer programs (preferably Microsoft Office, including Word, Excel, Access and PowerPoint)
  • Proven excellence in customer service, interpersonal relations and communications skills Superior skills in data entry, typing, organizing work, and performing other related functions
    • Work experience with this district
    • Experience with the district's Purchasing and HR/Payroll processes
    • Supervisory experience
      Duties and Responsibilities:
      • Monitors the workflow of and trains the department's secretarial staff.
      • Prepares a variety of correspondence and reports, including financial reports; maintains complete and accurate files; and performs other secretarial functions as necessary.
      • Coordinates the purchase order process for the department by entering purchase orders, reviewing vendor invoices, reconciling vendor statements, and maintaining other necessary purchasing records, all based on Purchasing Department procedure.
      • Maintains payroll records and perform payroll data entry for all personnel in department.
      • Maintains fixed asset information and coordinates inventory control processes.
      • Maintains confidentiality of all personnel data and other information and discussions, whether written or verbal.
      • Performs other department-specific tasks related to budgets, record-keeping, computer programs, or other related issues.
      • Assigns work as needed to office assistants, student aides, etc.
      • Conducts research as needed on assigned topics/issues.
      • Prepares materials and locations for meetings/conferences as assigned.
      • Performs other duties as necessary for the effectiveness of the organization.

Keywords: Savannah-Chatham County Schools, Savannah , Office Manager, Executive , Savannah, Georgia

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