Purchasing Assistant

Company: GMS
Location: Savannah
Posted on: June 24, 2022

Job Description:

GMS is the leading North American distributor of gypsum wallboard, acoustical ceiling products and other specialty building materials. Founded in 1971, GMS now operates a network of more than 250 distribution centers nationwide. For more information about GMS, visit www.gms.com or any one of our subsidiary company websites.

Summary of Position:

The primary function of the Capitol Materials Coastal, Inc. Purchasing Assistant is to assist the Purchasing Manager with all purchasing requests for supplies, services, and equipment for our yards. Candidate should have some product knowledge for drywall, tools, construction safety items, finishes, drywall compounds, and accessories for the drywall industry.

Duties & Responsibilities:

* Effectively utilize all capabilities of the Trend/Info purchasing system
* Maintain accurate information in Trend for PO orders, WH Transfer requests, shipping, and receiving
* Manage the WH Transfer process. Send and receive requests from other warehouses within the region and confirm, track and communicate regarding the WH Transfer Truck
* Maintain appropriate inventory levels and control shrinkage, keeping accurate pricing and inventory records
* Develop product knowledge to order materials and assist with purchases
* Develop and maintain an understanding of market conditions impacting the building materials industry
* Confirm all orders for pricing, due date, and correct delivery address
* Enter ETAs at the line level when POs will not ship complete
* When vendors are arranging freight and billing the company for it, confirm shipping charges and enter information in PO headers prior to the POs being received
* Identify late POs and address them with vendors (including backorders)
* Identify POs that have not been confirmed and/or have not been printed
* Prioritize POs for Receiving when they are backed-up, by using the Backorder Report
* Handle Sales Team inquiries regarding PO due dates
* With specified vendors or as requested by Management coordinate with the vendor, AP and Receiving when inbound POs have shipping errors, missing product or freight damage (when the vendor arranged the freight)
* Develop and maintain a good working relationship with all personnel and vendors
* Maintain a clean, orderly, safe work area, and perform other work as directed
* Special projects as assigned

Other Competencies:

* Ability to self-manage, show initiative and be proactive
* Communicate professionally, both verbally and in writing to coworkers and customers

Basic Qualifications:

* High School Diploma
* Minimum of 2 years of related work experience
* Strong Microsoft office skills

Physical Demands:

* Must be able to remain in stationary position 70%
* Occasionally, will move about inside the office to access files, office machinery, etc.
* Must be able to operate basic office machinery
* Must be able to communicate with team and management and be able to exchange accurate information
* Constantly working in office environment

Mental Demands:

* Must be able to problem solve and prioritize tasks
* Must be able to manage stress depending on tasks
* Must be able to multitask
* Must be able to receive and analyze all information
* Must be able to quickly communicate solutions if problems occur
* Must be able to demonstrate a high degree of sound judgement

Company Benefits:

* Medical, Dental, Vision, Disability & Life Insurance
* 401k
* Paid holidays & vacation days

This job description is subject to change at any time.

Launch your career with a national building materials distributor and discover opportunities for growth and advancement. Our people have the independence and authority to make a difference. We invest in relationships, and every person is important. Our highest priority is serving others. We passionately pursue a safe work environment along with a relentless focus on operational excellence. We believe you can never go wrong doing the right thing.

EQUAL OPPORTUNITY EMPLOYER

Keywords: GMS, Savannah , Purchasing Assistant, Other , Savannah, Georgia