Wedding Coordinator - Montage Palmetto Bluff

Company: Montage International
Location: Bluffton
Posted on: January 25, 2023

Job Description:

Live Your Passion. Add Your Magic.

At Montage International, we are doing something different, something exciting and it takes passionate people to bring our vision to life. We have built a culture that leads with the important notion we live by every day; do what you love. If this resonates with you, we look forward to receiving your application.

We welcome applicants with disabilities and provide reasonable accommodations as needed to our applicants. Please discuss with our hiring managers during our selection processes.

Wedding Coordinator - Montage Palmetto Bluff

SUMMARY

The Wedding Coordinator is an essential member of the Catering and Conference Services team. This role aids the Wedding Managers by completing administrative tasks in a timely and accurate manner. Montage Palmetto Bluff is seeking a Coordinator to provide support to the Wedding team with skill and professionalism. This role will include a wide variety of administrative & operations functions.

ESSENTIAL FUNCTIONS

Job duties include; although are not limited to:

• Performing clerical duties such as typing correspondence, running reports, filing, and answering phones
• Assisting the Wedding Managers with creating BEOs, resumes, and diagrams
• Occasionally directly managing small events or day of events as directed by department managers
• Maintaining various virtual filing systems, including vendor information for each event
• Maintaining working relationships with internal colleagues to prepare and assist in execution of weddings
• Participating in wedding Pre-Planning, Pre-Event Meetings, Post-Event Meetings and providing feedback when necessary
• Answering questions and concerns, following through with a resolution or referring to the appropriate manager
• Participating in hosting client site visits and tastings
• Attending and assisting with execution of event day activities such as checking on vendors, ceremony coordination, executing run of show and providing additional assistance to clients and guests
• Assisting managers in scheduling appointments and meetings
• Coordinating amenities for wedding clients from pre planning visits to wedding evening gifts
• Assisting with dining and activity reservations as directed by Wedding Manager
• Assuring all incoming and outgoing correspondence is properly typed, received, mailed, and/or filed as required
• Reviewing all banquet checks for accuracy, reconciling in Salesforce, and ensuring client bills are accurate.
• Maintaining a professional working environment and performing miscellaneous tasks upon request of the Manager
• Assisting in bringing overall event vision and appearance to life
• Maintaining confidentiality and security of specified hotel information, correspondence, reports, and files
  
  OTHER
  
  • Due to the cyclical nature of the hospitality industry, employees will be required to work varying schedules to reflect the business needs of the resort; will include morning, evenings, weekends and holidays.
  • Attendance at all scheduled training sessions and meetings is required
    
    SPECIFIC JOB KNOWLEDGE, SKILLS AND ABILITIES
    
    • Must be able to speak, read, write and understand the primary language(s) used in the workplace
    • Excellent verbal and written communication skills required
    • Operating knowledge of hotels software preferred (Salesforce, Social Tables, Opera, Alice, Open Table)
    • Knowledge of hotel catering operations preferred
    • Strong customer service skills
    • Must have proficient skills with Microsoft Office products; Word, Excel, PowerPoint, and Outlook
    • Knowledge of the local area is helpful
      
      QUALIFICATIONS
      
      • High School Diploma or equivalent is required, Bachelor's Degree preferred
      • Two (2) plus years' experience in a Luxury Resort or Hotel, ideally in banquet/catering operations or catering & conference services or related sales departments.
        
        PHYSICAL REQUIREMENTS
        
        Position requires exerting well-paced mobility as well as the ability to maneuver between functions occurring simultaneously. Must be able to bend, stoop, squat and stretch to fulfill tasks. Must be able to lift up to 15-40 lbs. on a regular and continuing basis. Requires manual dexterity, grasping, writing, standing, sitting, walking, repetitive motions, bending, and climbing.
        
        In the United States we are proud to be an EEO employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

Keywords: Montage International, Savannah , Wedding Coordinator - Montage Palmetto Bluff, Other , Bluffton, Georgia