UNIV - Inbound Recruitment Coordinator - College of Health Professions

Company: Medical University of South Carolina
Location: Charleston
Posted on: April 1, 2026

Job Description:

Job Description Summary Help prospective students begin their journey into health care careers. The Inbound Recruitment Coordinator supports enrollment goals at the MUSC College of Health Professions (CHP) by engaging prospective clinicians and health care professionals, providing program information, and encouraging qualified candidates to complete the application process. As part of the CHP Marketing and Student Recruitment team, this role manages assigned prospective student pipelines, responds to inquiries, and provides personalized support to help students explore programs, assess goals and program fit, and complete their applications. Working within MUSC’s CRM system, the coordinator proactively manages recruitment funnel performance by tracking prospect engagement, maintaining accurate records of outreach and interactions, ensuring data integrity, and monitoring application progress through submission. The position collaborates with marketing, recruitment, and academic program partners to ensure prospective students receive timely information and a positive recruitment experience. Successful candidates enjoy building relationships, communicating with prospective students, and helping others navigate complex processes. As a key point of contact for prospective students, the Inbound Recruitment Coordinator plays an important role in shaping the first impression of the College of Health Professions and guiding students as they explore their academic options. This role requires strong organization, attention to detail, responsiveness, and the ability to thrive in a fast-paced environment where clear communication and accuracy contribute to a positive and supportive recruitment experience. Experience as a student ambassador or in other student leadership roles within higher education is highly valued. The coordinator reports to the Assistant Director of Marketing and Student Recruitment. After a probationary period (currently one year), the position may be eligible for a hybrid work schedule of 1–2 remote days per week. Entity Medical University of South Carolina (MUSC - Univ) Worker Type Employee Worker Sub-Type? Classified Cost Center CC000208 CHP - Communications Pay Rate Type Salary Pay Grade University-GEN08 Pay Range 45,300.00 - 61,100.00 - 77,000.000 Scheduled Weekly Hours 40 Work Shift Job Description Job Duties Lead Nurturing and Funnel Management (35%) Guides prospective students through the recruitment and application funnel for assigned programs. Support prospective students in completing the application process and address common barriers to completion Conduct personalized outreach to prospective students via email, phone, SMS, and virtual meetings to explore program fit, application readiness, and next steps Adapt messaging and resources to individual prospect needs based on funnel stage and communication history Collaborate with marketing and lifecycle communications staff to implement established nurture and communication plans, ensuring alignment with broader enrollment and marketing strategies Provide input and feedback on communication cadence, channel use, and audience segmentation based on observed prospect needs Gather relevant background information (e.g., inquiry patterns, student questions, engagement trends) to inform marketing and recruitment colleagues Partner with the Office of Enrollment Management (OEM) and CHP Student Services to ensure applicants complete necessary materials and transition smoothly through the admissions process Prospect Support and Recruitment Engagement (25%) Acts as the primary point of contact for prospective students, ensuring responsive, high?quality service and a strong applicant experience. Respond promptly to inquiries across email, phone, SMS, virtual platforms, and in-person appointments. Manage the CHP recruitment inbox and meet established service benchmarks Host and support virtual events—including information sessions, webinars, and faculty panels—by facilitating Q&A, assisting presenters, and resolving basic technical issues Maintain a weekly schedule of prospective?student phone appointments Provide clear, accurate information about CHP academic programs and admissions requirements CRM Tracking & Pipeline Monitoring (25%) Maintains accurate prospect records and monitors recruitment pipeline activity using MUSC’s CRM system. Document outreach, communications, and event participation, and maintain record accuracy in the CRM to ensure pipeline accuracy and visibility Monitor prospect engagement, application progress, and funnel movement for assigned programs Identify stalled prospects, declining engagement, or pipeline gaps and take proactive steps to re-engage prospects or adjust outreach strategies Prepare and share regular reports to inform colleagues and leadership of pipeline health, conversion trends, and campaign performance Recruitment Team Operations (15%) Supports the college’s recruitment operations through coordination of schedules, timelines, and task management for recruitment activities. Provides support for recruitment initiatives and student engagement activities. Coordinate all recruitment-related scheduling, including program virtual information sessions, tours, and Open Houses. Ensure recruitment event details are updated across communications and scheduling platforms Serve as an expert user of the Office of Marketing and Student Recruitment work management platform (Asana), updating and monitoring recruitment-related tasks and action items Support CHP’s Marketing and Student Recruitment team initiatives, including provides occasional support for student-related activities as a member of CHP’s Student Affairs team. Serves as a backup to the student ambassador program manager Occasionally travels as backup for the external recruiter during peak recruitment season Preferred Qualifications: Experience in student recruitment, admissions, student engagement, sales, marketing, or related fields Strong organizational skills with the ability to manage multiple tasks in a fast-paced environment Customer-service mindset and ability to build rapport with prospective students. Experience working with students, customers, or clients in a service-oriented environment preferred Excellent written and verbal communication skills Ability to complete detailed work independently with strong attention to accuracy Compassionate, empathetic communicator with a motivational, team-oriented approach Familiarity with CRM systems (such as Anthology Reach), Microsoft Office, and virtual meeting platforms (Zoom, Teams) preferred Physical Requirements: Ability to occasionally work a flexible schedule outside of traditional office hours (after 5 p.m. and weekends) to meet the needs of our prospective students. Availability to occasionally travel as backup for the external recruiter during peak recruitment season. Ability to lift heavy objects and materials within the office environment. Additional Job Description Minimum Requirements: A bachelor's degree and one year relevant program experience. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Frequent) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Frequent) Ability to see and recognize objects at a distance. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Frequent) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent) If you like working with energetic enthusiastic individuals, you will enjoy your career with us! The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need. Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees

Keywords: Medical University of South Carolina, Savannah , UNIV - Inbound Recruitment Coordinator - College of Health Professions, PR / Public Relations , Charleston, Georgia